Best and official Virtual Mailboxes compared will be described in this article. Receiving genuine mail and packages is usually neglected when starting a new business, especially if your company is exclusively online. If you don’t have a physical address, we suggest setting up a virtual mailbox first. Our research team looked at dozens of the most popular virtual mailboxes and narrowed the list down to the best choices. We selected iPostal1 as our best option since it’s easy to set up, offers a range of physical addresses, and has affordable costs.
A Virtual Mailbox That Works Best
Thanks to its affordable price and extensive selection, IPostal1 stands out as a top alternative for any business in need of a virtual mailbox. Benefits include free package storage for up to 10 days, affordable check depositing fees, and 24/7 access to a digital mailbox.
The mailbox service is very accommodating when selecting your associate address for your virtual inbox in addition to providing additional granular options to allow you go hyperlocal with your virtual address. Despite the startlingly low price (plans start as low as $100 per year), you get all the necessary services, including local pickups, 30-day storage, and insured shopping.
The Best Virtual Mailbox Options to Consider
When it Makes Sense to Buy Virtual Mailboxes
If you are an entrepreneur or corporation looking to operate remotely rather than from a physical facility, you must consider how business mail and packages will be received. A virtual mailbox resolves this problem because having a separate address for your business is more secure than using your home address. A virtual office often offers this feature, but you run the risk of paying for things you won’t use.
A virtual mailbox can help your business receive regular mail online. Because the service opens and examines your mail, you’ll never miss an important correspondence. You can pick up the products you truly need by taking use of the mail and package forwarding capabilities offered by many providers, as well as nearby pickups.
Additionally, virtual mailboxes could be useful for travellers. Client messages and payments can be delivered directly to the virtual mailbox of remote workers based in different locations.
Virtual mailboxes are normally relatively affordable, especially for solopreneurs and small businesses, so you won’t have to worry about making a significant investment. Services oriented for businesses often have monthly prices between $10 and $50, while annual subscription discounts are sometimes offered.
Top 6 Best Virtual Mailboxes Compared In 2022
Top 6 Best Virtual Mailboxes Compared are explained here.
1. iPostal1 – Best virtual mailbox for most
Thanks to its affordable price and extensive selection, IPostal1 stands out as a top alternative for any business in need of a virtual mailbox. Benefits include free package storage for up to 10 days, affordable check depositing fees, and 24/7 access to a digital mailbox.
From iPostal1, you can get a package with all the necessary mailbox features you need at some of the lowest costs available.
iPostal1 contains everything you need, whether it’s for work or amusement. We have more than 2,000 locations around the United States, Canada, and other countries, so you may likely get an address that is nearer to your workers or clientele than you could from any other virtual mailbox supplier. Also check time tracking software for developers
This could be useful if you’re looking for a site close to the majority of the customers your small business services.
Businesses have access to a variety of features with their iPostal1 mailbox, including:
- Local pickups
- Shipping company selection
- Notifications of fresh emails
- Digital scanning that is ongoing
- Combining letters to be forwarded
- iPhone and Android mobile mail management applications
This is another virtual mailbox alternative. IPostal1 charges nominal fees for check depositing, additional package insurance, additional storage, and more mailboxes. You can send faxes to a company’ mailbox as well. All features are available at any iPostal1 site.
For those who are concerned with costs, iPostal1 provides three choices for individuals, businesses, and businesses in need of a virtual office.
If you’re a freelancer or business looking just for virtual mailbox services, choose the business address package. Their lowest rate is $9.99 per month, or $99.99 annually, for 30 pieces of mail.
Additional business programme pricing varies from $14.99 per month or $149 annually for 60 mailpieces to $39.99 per month or $399 yearly for 240 mailpieces. The fundamentals for small organisations are included in all business plans, including insured delivery, 30 days of mail storage, 2 GB of cloud storage, and up to four recipient names.
You can acquire whatever you need and quit worrying about your mail issue forever with iPostal1’s virtual mailboxes.
2. BusinessAnywhere.io – Best virtual mailbox for small business
With transparent pricing and top-notch service, BusinessAnywhere.io offers the best value of any virtual mailbox alternative for small enterprises. Unlimited mail, packages, and scans are offered for $20 per month. No additional costs or surprises.
If you’re looking for a flexible virtual mail service with set charges, we recommend BusinessAnywhere.io. Pay one low monthly price for all of your mail and packages to stop getting nickeled and dimed by other providers.
Although BusinessAnywhere.io starts off more expensive than some of the other virtual mailboxes we looked at, it will undoubtedly wind up being more affordable if you receive a lot of mail or packages.
The one, fixed charge covers an unlimited amount of mail and shipments. Document scanning is a free service. Some extremely cheap virtual mailboxes wind up costing users more as a result. When using BusinessAnywhere.io, you won’t have to be afraid about going over a monthly cap or getting a surprise bill from space.
You can also designate multiple recipients, enabling you to send both personal and business correspondence to the same virtual mailbox.
All of your mail is scanned and posted to your web dashboard in three business days. Next, ask for the option to open, scan, shred, archive, and recycle. You can purchase international forwarding services on BusinessAnywhere.io.
Virtual mailboxes are one of the many services offered to help entrepreneurs and small business owners. You can establish a new LLC or serve as a registered agent in any state using BusinessAnywhere.io.
You won’t have as much freedom in determining the physical location of your virtual mailbox as you would with other providers because the company now provides real addresses in Arizona, New Mexico, and Wyoming.
However, if all you require is a dependable virtual mailbox to receive, scan, and upload your physical mail, BusinessAnywhere.io is hardly a better option. This is another virtual mailbox alternative.
Virtual mailboxes with two mail receivers and an unlimited number of parcels that may be received, scanned, and uploaded to your dashboard are available from BusinessAnywhere.io for $20 per month.
By upgrading your plan, you can receive more mail, but other than that, everything else is the same. People and small businesses seeking for a modern, straightforward mail solution won’t be dissatisfied.
3. Anytime Mailbox – Best for freelancers
You may get virtual mailboxes with real street addresses, mail and package forwarding, and mail scanning starting at just $4.98 per month. Because many Anytime Mailbox locations and programmes feature unlimited online storage for your digital mail, you won’t have to stress about losing anything important.
The majority of business owners can discover what they need in the virtual mailbox service offered by Anytime Mailbox. All freelancers, vacationers, business owners, and expats should put this affordable option on their short list.
This service offers more physical lessons than many others, the majority of which are spread out over the United States, Europe, Asia, and the rest of the world.
With prices starting at $4.98 per month, it will be tough to find a more affordable choice.
Anytime Mailbox will provide you with a regular, actual street address that closely mimics a physical business location. Before renting an address, you can view a detailed photograph of it while surfing websites. In Amarillo, Texas, a mailbox might look somewhat like this:
Tyler Street, 700 S.
2100 Suite, Box MAIL
Amarillo, Texas 79101
United States
You can access your mailbox at any moment by logging into your online account. You can see any scanned document, change your preferences for mail and package forwarding, ask to have a check deposited, and recycle any unwanted mail from your account. Many programmes also provide local pickup services, which let you pick up mail and packages at your location during regular business hours.
Independent contractors and business owners who wish to receive checks in the mailbox should be aware that it may be difficult to locate an Anytime Mailbox location that provides check depositing services. Out of the more than 50 websites we examined, only five provided the service. The website doesn’t yet provide a simple way to filter locations by the services you need, so you might have to do a lot of searching. This is another virtual mailbox alternative.
Subscriptions to Anytime Mailbox start at at $4.98 per month. However, there aren’t many available at this cost. Since prices fluctuate according to a location’s desirability and the services it offers, large cities often cost more than smaller places. More often than not, boxes have monthly costs that start at $9.99 and go as high as $29.99 for extra features like unlimited cloud storage.
Most plans also give rate savings to customers who pay in full annually rather than monthly. After renting a mailbox, you have 30 days to decide whether to utilise the services or not. If not, you can get a complete refund.
4. PostScanMail – Best for package forwarding
exceptional in terms of package forwarding Compared to rival services, PostScanMail provides package forwarding and storage at a lower cost. Users can also choose from the best shipping companies and request that the service bundle their packages to save money on shipping. This is another virtual mailbox alternative.
Depending on the service, using a virtual mailbox could be problematic for people and businesses seeking to receive things. Some virtual mailboxes outright prohibit clients from receiving anything, while others impose expensive costs for package storage and forwarding. PostScanMail is the best solution for package forwarding no matter where you are in the world because it has affordable costs and simple package forwarding.
The goods that remote businesses buy from various vendors can be sent to their PostScanMail mailbox, which is open to delivery from all significant carriers. When you arrive there, decide what you want to do with your packages. To find out what has arrived, one option is to have the service scan the shipment’s contents. You can ask PostScanMail to bundle all shipments into one box to cut down on shipping expenses.
Your plan provides benefits including free shipping instructions and reasonably cost local pickup services if you need anything wrapped and shipped a certain way. Additionally, customers from abroad can use their PostScanMail mailbox to place orders from American merchants that don’t typically offer international shipping. Use PostScanMail’s affordable prices to avoid paying expensive international shipping costs.
For small businesses or lone remote employees, the Starter subscription, which comes with 30 mailpieces per month, costs just $15 per month. Larger companies can select Premium, which comes with unlimited incoming mailpieces, for $30 per month. Following seven days of cost-free storage, PostScanMail assesses a daily fee of $0.10 per pound. Also check software development companies in Ohio
5. US Global Mail – Best for enterprise mail management
This is another virtual mailbox alternative. All types of businesses can use US Global Mail’s services, but bigger businesses might benefit from lower fees for longer-term storage, unlimited mail sending and receiving, and cheaper delivery.
Small businesses and individuals don’t require the same level of mail processing that multinational corporations do. US Global Mail satisfies the requirements of companies like Netflix and Shell with its paperless mail management services supported by safe and environmentally friendly features.
Comparing US Global Mail to other virtual mailbox providers, businesses can profit from a number of advantages. Your account, for instance, links with other applications that your business uses, such as QuickBooks, to keep invoices and payments structured. When transporting things to a different location, businesses can also save up to 80% on typical shipping charges.
Security is a top focus for this group. Customers who sign up for a subscription get bank-grade encryption for their accounts, which stores all mail safely and digitally. With the help of the simplified mail management system, you may swiftly and securely download any email from your account.
Additionally, US Global Mail contributes to the improvement of the environment by helping big businesses plant trees to counterbalance the amount of junk mail they normally get more of than smaller businesses.
US Global Mail costs $359.88 per year or $39.99 per month for businesses. This service comes with an unlimited number of account names, 180 days of physical & digital mail storage, pre-sorted junk mail, and check deposits. A customised strategy that satisfies their specific needs can be requested from the organisation by businesses. Both programmes provide a 30-day risk-free trial period so you can decide if the service is ideal for you.
6. Virtual Post Mail – Best for registered agent services
The greatest registered agent services. Get a free digital mailbox and registered agent services so you can always access your legal documents. Businesses can save $100 or more annually with this perk from Virtual Post Mail, which also offers free delivery confirmation and mail shredding, among other benefits. This is another virtual mailbox alternative.
Many businesses require a registered agent in order to obtain official paperwork from the government. Business owners must pay for a number of services in order to operate legally, including this one. For companies who require one and have a virtual mailbox subscription, Virtual Post Mail offers a particular perk: a free registered agent service.
The registered agent assistance is free for eligible plans. Use the service to get same-day document scanning, send critical papers whenever you need to, and keep the security of your residential or commercial location.
It could be problematic that Virtual Post Mail currently only provides registered agent services in the three states where it has offices: California, Nevada, and Delaware. However, as the business expands across the nation, more venues should soon be available.
Virtual post mail packages also provide the following features:
- 150 or more scans every month
- 20 mail recipients at most
- Registration without commitments
- 60 days of physical mail storage
- Package shipping
- Remittances by check
- Limitless online storage
For businesses that only need a virtual mailbox for legal correspondence with a registered agent, the Starter plan, which costs $20 per month for 25 mailpieces, may be adequate. For people who want a mailbox for all business mail and shipments, there are unlimited mail options that range in price from $35 to $90 per month. On all plans, a 30-day money-back guarantee is provided.
Methodology for Choosing the Best Virtual Mailboxes
Selecting the best virtual mailbox will depend on a few factors. What works best for one firm power not work as well for another.
To help you narrow down your options, we’ve put up a list of criteria that we utilised to create our top list of virtual mailbox providers. Our technique outlines why each element must be considered in order to find the optimum solution.
Permanent Address vs. P.O. Box
Some virtual mailbox providers offer owners a permanent postal address, while others give owners a P.O. Box to receive their mail. For enterprises, a permanent address is often the best choice. Your virtual mailbox will contain a real address that can be used for all mailings, just like it would if you owned a physical business.
While a P.O. Box is excellent for collecting regular mail, not all couriers will deliver packages there, making them an unreliable option for receiving deliveries. Additionally, the majority of banks require a physical address in order to open a business banking account.
Available Business Services
Your virtual mailbox doesn’t have to be just that—a virtual mailbox. Compared to other services, some offer capabilities like package forwarding and collecting that are more suited to the demands of businesses. Business owners may have sent checks deposited without ever having to touch them thanks to services like Anytime Mailbox. Also check BIM software
Even further, some virtual mailbox providers offer services like micro-logistics, where they will unbox and deliver certain items. Registered agent services may also be beneficial to businesses that need to receive legal paperwork or properly establish their company.
User Clients
If your business employs a large digit of team members that receive mail, you will require a virtual mailbox service with more users.
You can set up sub-accounts with the aid of a service like PostScanMail so that workers at your firm can receive and check mail without the need for their own accounts. They use the service, which keeps their letter in their sub-account, to scan and surreptitiously view mailpieces.
Physical Locations
Services with hundreds to thousands of actual locations make it easier to find a virtual mailbox close to you. Even though your mailbox is virtual, having a customised one for your business is still beneficial. For instance, if the majority of your clients are in Georgia, it makes sense to have a physical address there rather than in a neighbouring state.
Some services also have mailboxes overseas, which might be advantageous for businesses who serve clients from all over the world. Additionally, you must select a physical address that is as close as you can for simple collections if your supplier does not offer mail or package forwarding.
Size and Storage Length
How long is your mail stored in the database of a virtual mailbox? How many objects can it simultaneously store? These elements differ in regard to virtual mailbox services. While some only let you store 30 items for 30 days, others provide unlimited storage for 180+ days.
Shorter storage durations may allow smaller businesses and entrepreneurs to save money, but large enterprises are unlikely to get the storage space and length they need from these more basic offerings.
Most efficient
Thanks to its affordable price and extensive selection, IPostal1 stands out as a top alternative for any business in need of a virtual mailbox. Benefits include free package storage for up to 10 days, affordable check depositing fees, and 24/7 access to a digital mailbox.
Summary
IPostal1 is our choice for the best virtual mailbox provider for most individuals and businesses. With perks like shipping carrier choice and hyperlocal addresses, you can get all the requirements you need for a price that is more than fair.
But depending on your requirements, another option from this list might be a better fit. Anytime Mailbox may offer the best pricing for small businesses, while US Global Mail offers the best rates and services for major organisations. Each option is worthwhile, and you have 30 days to try them all out risk-free to determine whether they provide what you need.
Our techniques can also help you distinguish between characteristics that are necessary, desirable, or unneeded for your scenario.